Free Paper Guidelines

Submission Deadline

We require your PowerPoint presentation at the very latest by noon on Wednesday 20th September 2023

Submission details

Transfer your PowerPoint presentation file using the free file transfer service www.wetransfer.com by email to our executive secretary (check your emails for the link)

Format

1. PowerPoint
2. Not Keynote
3. 16:9 format ratio = widescreen (not 4:3)
4. Recommended no. slides = 20
5. Maximum no. slides = 26

PowerPoint Slide Master Format

1. Orientation = landscape
2. Use 16:9 ratio (widescreen) NOT 4:3
3. You may include video and / or audio

Naming your file

Use the following format only to name your file:

Day of presentation + presenting author surname

Your filename must look like this: thursSmith or friSmith

Technical information

1. We recommend that you have no more than 20 slides
2. Maximum permitted number of slides – 26
3. Images: highest resolution possible
4. Videos: – maximum length of 90 seconds
5. Transitions: – do not rely on transitions to circumvent slide count
6. Best practice: a slide should be read and understood in 30 seconds or less. Slides should NOT contain your entire presentation
7. Speaker notes: do NOT include (you won’t be able to see them)
8. Consent: Ensure you have received patient consent to use images, test results or patient identifiable data
9. Declaration: you declare at the start of your presentation any financial interest or otherwise

AV facilities available at the meeting

1. slide advance controller with pointer
2. fixed microphone on the lectern
3. comfort monitor, so you can see your slides
4. countdown monitor, which shows the time you have for your presentation
5. do not include speaker notes as you will not be able to see these

Changes or updates

Once you have submitted your PowerPoint by the deadline, we cannot implement changes or replacements. There is a speaker preview room facility at the meeting, and depending on time available the technician may be able to assist you with minor changes to your presentation, however we cannot guarantee this so ensure the presentation you send is the final version

Registration

You must have a ticket (be registered and have paid the appropriate fee) to be able to present your work at the meeting

We cannot accept changes to authors or presenters