This year’s BIPOSA takes place
on Wednesday 01st – Friday03rd October, 2025
at the West Road Concert Hall, Cambridge
Programme and abstracts
Venues
Conference venue (Wednesday – Thursday) – West Road Concert Hall, 11 West Road, Cambridge, CB3 9DP
what3words ///added.yours.brain
Reception venue (Wednesday 6.30 pm – 7.30 pm) – Quarry Whitehouse Auditorium (Chadwick House for overflow), Selwyn College, CB3 9DQ
what3words ///formed.dwell.gasp
Dinner venue (Thursday 7 pm – 12.00 am) – King’s College Dining Hall, Kings Parade, CB2 1ST – Ticketed event – SOLD OUT
what3words ///latest.cable.senses
Parking
West Road concert hall is a short walk (10 minutes) from the centre of Cambridge.
There is no public parking at the venue, however there is limited on street metered parking.
For details on car parks, park and ride https://cambridge.gov.uk/parking
Park Street Car Park, CB5 8AS and Grand Arcade, CB2 3QF are 15-20 minutes walk and cost £33.10 for 5+ hours parking. They accept cash, coins, card and Applepay
Information about travelling to Cambridge can be found here
Accomodation
There is no conference hotel. Information on hotels can be found via the tourist information site
BIPOSA 5 km run – Thursday morning at 7 am
Suitable for all levels, meet at Cambridge Punts, Silver Street Bridge – what3words ///swift.clever.larger
Reception on Wednesday evening
Venue and ticketing details
-
- Reception venue – Quarry Whitehouse Auditorium and Chadwick House (overflow), Selwyn College, CB3 9DQ
- what3words: ///formed.dwell.gasp
- Free event for those with a meeting ticket (pre-booking essential)
- Doors open at 6.30 pm and close 7.30 pm
- Dress code: smart casual
Dinner on Thursday evening
Venue and ticketing details – SOLD OUT – No waiting list
-
- Dining Hall, King’s College, King’s Parade, CB2 1ST
- what3words: ///latest.cable.senses
- Ticketed event. Price £70 includes a set 3 course dinner and disco.
- Doors open at 7 pm and close midnight. Meal served between 7.45 pm and 10.15 pm
- Dress code: smart casual
Dietary Options
-
- Allergies will be catered for if notified at the time of booking
- A vegetarian or vegan meal will be provided if requested at the time of booking (vegetarian will be provided if halal has been requested)
- Please note that changes cannot be made on the night or due to personal preferences if you do not like the menu options
West Road Concert Hall plan
Important dates
Eposter authors register: before 01st August 2025 (or will be removed from programme)
Last date to request an invoice for Trust payment of registration fees: 15th August 2025
Submission of eposter audiovisual material: noon on Monday 15th September 2025 (will not be included if not submitted)
Submission of rapid fire audiovisual material: noon on Monday 22nd September 2025
Last date for refund request: 31st August 2025 – refer to cancellation policy in regsitration section
Registration
For information on the registration fees, our cancellation policy and invoicing policy please read our guidance
Exhibition
Please take time to visit the companies exhibiting at this year’s BIPOSA. For more information on the companies attending this year
Registration desk
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- Wednesday 8.15 am – 4 pm
- Thursday 8.00 am – 4 pm
- Friday 8.00 am – 2 pm
Evaluation
Evaluation opens on 03rd October 2025 and will be open for six weeks. After completing the evualtion you will recieve an email with a self-completing attendance certificate (this means you have to type in your name and save to your local machine)
Certificates
CPD has evolved to focus on self-reflection not collection of evidence. If you complete the evaluation you will recieve a certificate of attendance automatically. BIPOSA does not email out certificates. Self-completing certificates are emailed automatically when you complete the evaluation form. If you require a certificate for your portfolio then please ensure you complete the meeting evaluation. It is your responsibility (not BIPOSAs) to download and keep your certificates safe
Annual Prizes, Bursaries and support
BIPOSA is pleased to announce that once again it will be supporting early career researchers, medics in training and orthoptists. For more detailed information on prizes visit our prizes section
Supporting newly qualitified orthoptists
BIPOSA supports student orthoptists and awards prizes to the top student nominated by their course tutor. This applies to the University of Sheffield, University of Liverpool, University of Glasgow and University of London
BIPOSA provides each prizewinning student with a free ticket to the meeting on Thursday & Friday PLUS an honorarium of £200 to go towards their travel / accommodation.