Free Paper Presenters

Your presentation must be in PowerPoint in PC not MAC format


We do not accommodate MAC format files


The format of the screen will be widescreen (16:9 ratio not 4:3)


You must upload your presentation by the deadline of Friday 27th September 2019 at noon


Once submitted, your presentation cannot be changed


We’re offering only single data (PowerPoint using Microsoft Office 360, Windows 10) projection or single video projection


Failure to use the a widescreen template will result in your slides displaying incorrectly.   It means that there will be a thick black border around your presentation.  If you are using an older version of PowerPoint you must change the slide master size from standard to widescreen before you start creating your presentation.  We cannot emphasise this strongly enough.  If you do not adhere to this instruction your presentation will not display correctly on the screen.  If you are not sure what widescreen is you can download our Template


We are using one lectern in the lecture hall.  We will provide a fixed microphone on the lectern and a remote mouse / laser pointer. We will also provide a comfort monitor on the lectern so that you can easily view the screen. It is in your own interests to check how the controls work on the lectern. The technician will be pleased to run through this with you during the break, lunch times or before the start of the sessions (if appropriate).


Do not use lecture notes in your PowerPoint presentation as you will not be able to access these from the lectern.


Audio – If your presentation has audio please draw our attention to this. You should make sure your audio format is: .m4a files encoded with AAC audio, Advanced Audio Coding – .FLAC, MPEG-4 Audio file, .aiff, .au, .mid or .midi, .mp3, .wav, .wma are supported


Video – If your presentation has video in it, please draw this to our attention.   Please note that different versions of Microsoft support different video file formats.   Windows 10 supports (.ASF), (.WMV, .WM), (.AVI), (.MPEG, .MPG, .M1V),  (.MOV), (.MP4, .M4V, .MP4V, .3G2, .3GP2, .3GP, .3GPP), (.M2TS), (.MKV).  If your video file format is not listed, please let us know


Timing – The programme is tightly scheduled and it is essential that your talk does not overrun the time that you have been allotted. There will be a countdown monitor on the speaker lectern, which will show you the total amount of time you have. The moderator will cut your microphone when the countdown reaches zero.


There are two types of free paper presentations at the BIPOSA Meeting this year: rapid-fire and free paper. You will be notified accordingly or refer to the programme where each session has been clearly identified.


Rapid Fire Free Paper presentations

All rapid-fire free paper presenters have a maximum of 4 minutes. This is comprised of 3 minutes presentation and 1 minute discussion

You must have no more than six slides excluding your title slide. Your presentation will be returned if there is more.

You should use a standard Windows font (i.e. one that is included with Windows and not one you have downloaded or installed from elsewhere).   Special fonts will be lost if they are included in your presentation


Free paper presentations

All free paper presenters have a maximum of 9 minutes. This is comprised of 7 minutes presentation and 2 minutes discussion

We recommend that you have no more than fourteen slides excluding your title slide

You should use a standard Windows font (i.e. one that is included with Windows and not one you have downloaded or installed from elsewhere).   Special fonts will be lost if they are included in your presentation

If you are showing a video, it should be edited to 3 minutes or less duration. Please refer above to information on video formats


Good practice

1. Slides should be brief and to the point

2. Adopt the motto of Mies van der Rohe: “Less is more”

3. Don’t put more than 6 bullet points per slide

4. Don’t put more than six words per line / bullet point

5. Avoid wrapping the text

6. Don’t use multiple columns

7. Avoid animations

8. Text: avoid all upper case even in titles

9. Background should be as deep a blue to black with no fancy effects or borders

10. Body text should be minimum 32pt

11. Images should be high resolution

12. PowerPoint does best what it was first created to do: charts and graphs

13. PowerPoint is there to reinforce visually

14. Don’t let your PowerPoint presentation become a replacement for you!

15. Let the objective of your talk be your guide and use PowerPoint only when it makes sense to and for visual information


Presentation Submission & Deadline

You must submit your PowerPoint presentation by the deadline of noon on Friday 27th September 2019 to our server located


Please save your presentation and use the following format to name your file:

Your assigned number, which refers to the day and time of of presentation, followed by your surname:

E.g.: Thur0949smith, Wed1719smith, Fri1003smith